Rafael M.
AI Automation Specialist
Seven years in back-office finance ops. Builds Claude agents that assemble Monday's reporting and chase every unpaid invoice on their own.
- Claude
- Make
- Airtable
- Zapier
Delegated AIDelegated AIPlaced within a week, with every workflow built in your own accounts.
Rafael M.
AI Automation Specialist
Seven years in back-office finance ops. Builds Claude agents that assemble Monday's reporting and chase every unpaid invoice on their own.
Maria GomezContent Writer, Delegated AIWrites Delegated AI's guides on automation and delegation.
An AI Automation Specialist is a trained human who builds and maintains the workflows that run your repetitive business tasks. They wire your existing tools together in Zapier, Make or n8n, add AI where judgement is needed, and keep the automations working as those tools change. Delegated AI places one for 20 hours a week.
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You bought the licenses. Zapier holds three half-finished workflows nobody has touched since March. And every Monday, someone you pay well still copies leads into a spreadsheet by hand.
Ten hours a week of that work is a quarter of a salaried role, spent on tasks the software you already own was bought to handle.
Every inquiry gets a reply within minutes, around the clock.
Invoices go out on time and reminders follow until paid.
The numbers are compiled and in your inbox before Monday morning.
One specialist, one flat price, and every workflow they build belongs to you.
A dedicated specialist working your hours, with 4+ hours of live overlap.
No setup fee. No contract. Stop whenever you want.
Never scoped, never billed per project. The backlog just keeps moving.
Everything is built in your own tools. Cancel and it all keeps running.
A short Friday note on what was automated this week and the hours it saves you.
Academy-trained, background-checked, least-access credentials.
| Delegated AI specialist | Freelance consultant | Automation agency | Doing it in-house | |
|---|---|---|---|---|
| What you pay | One flat monthly rate for 20 hours a week | $75 to $150 an hour | A project fee, then a retainer | Nothing, until you count the hours |
| First automation live | Week one | After scoping and a signed statement of work | After discovery and onboarding | Whenever a free evening arrives |
| Changes afterwards | Included, a new build every week | Billed by the hour | Quoted as a new project | Added to the list nobody gets to |
| Where it is built | Your own Zapier, Make or n8n account | Usually yours, worth checking | Often the agency's own platform | Yours |
| If you stop | Every workflow keeps running | You inherit whatever is documented | Access can end with the contract | Nothing changes |
| Who learns your business | One named specialist, every week | Whoever is free that month | A rotating account team | You already know it |
The consultant and agency columns describe how those engagements are usually structured, not any one firm. Your own quote is confirmed on the intro call.
Your specialist comes AI-trained and fully fluent in:
Zapier
n8n
Claude
Gmail
Google Calendar
HubSpot
Airtable
Notion
Calendly
Stripe
Google Sheets
Zoom
ShopifyTuesday 7:12 AM
Thursday 9:24 AM
Monday 8:02 PM
Every inquiry gets a reply in under two minutes now, day or night. We were losing weekend leads to whoever answered first. That stopped in the second week.
Melissa R.Managing Broker, Real EstateVerified clientInvoices used to go out when I remembered. Now they send on the day and chase themselves. Days-to-payment went from 41 to 19.
Victor S.Agency OwnerVerified clientMonday used to start with two hours of spreadsheet work. The report builds itself Sunday night now. I read it on my phone with coffee.
Dana P.E-commerce Operations LeadVerified clientClosing a deal used to trigger six manual steps across four tools. Now it triggers none. Onboarding went from three days to same-day.
James O.Founder, HVAC ServicesVerified clientMonth-to-month, cancel whenever you want. If your specialist is not the right fit, we replace them free. And every workflow lives in your own accounts, so it stays yours either way.
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Every specialist is matched by hand to your stack, your tools and your timezone, which caps how many businesses we can start properly. When this month is full, the next start date is the following month.
One flat fee.
Your dedicated AI Automation Specialist, 20 hours a week.
Month-to-month. No setup fee. Cancel anytime and keep every workflow.
Thirty minutes. Bring your messiest week. You leave with the three workflows worth automating first, sequenced and yours to keep. If we're a fit, your specialist starts within a week.
A virtual assistant does the task. An AI Automation Specialist builds the system that removes the task, then moves to the next one. A VA who answers fifty enquiries a week still answers fifty next week; a specialist wires the reply, the qualification and the calendar booking together so nobody answers them at all.
Anything repetitive with rules behind it: follow-up, invoicing, reporting, onboarding, data entry, inbox triage. The intro call maps your list.
Zapier, Make and n8n for the wiring, plus Claude or ChatGPT wherever a step needs judgement rather than a rule. They work inside whatever you already run, so there is no new platform to buy or learn.
Almost nobody thinks they do. The intro call maps it: most owners find 10+ hours of weekly busywork in thirty minutes. And building is front-loaded, so hours roll onto the next workflow.
No. You describe the outcome and approve the plan. Your specialist picks the tools and builds it.
Yours. Every workflow is built in your own Zapier, Make or n8n account. Cancel and it keeps running.
Day one is access and a walkthrough of the workflow you picked on the call. The build starts the same week, you review it before it goes live, and the first automation is running by the end of week one.
Every specialist signs an NDA and works on least-access credentials. Data security is part of their Academy training.
It is month-to-month with no setup fee, so you can stop anytime. If the fit is wrong we replace your specialist free.
Thirty minutes on your messiest week. The three workflows worth automating first are yours to keep either way.
