Emeka O.
Auto Dealerships Automation Specialist
Six years on inbound teams. Wires Claude into your inbox so every lead gets a fast, qualified reply and lands in the CRM before you read it.
- Claude
- n8n
- HubSpot
- Slack
Delegated AIDelegated AIFor independent dealers and franchise stores. Works inside VinSolutions, DealerSocket and your DMS.
Emeka O.
Auto Dealerships Automation Specialist
Six years on inbound teams. Wires Claude into your inbox so every lead gets a fast, qualified reply and lands in the CRM before you read it.
Maria GomezContent Writer, Delegated AIWrites Delegated AI's guides on automation and delegation.
An auto dealership automation specialist builds the workflows that respond to internet leads in minutes, send RO status updates to customers mid-repair, and trigger service reminder sequences from your DMS without a BDC agent doing it by hand. They work inside VinSolutions, DealerSocket, Xtime and the tools your sales and fixed ops teams already run.
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Your VinSolutions has hundreds of internet leads marked new from three weeks ago. Every morning the BDC logs into six portals and copies the same lead into the CRM by hand. And the customer who declined an oil change last visit? No one followed up.
An internet lead that waits more than five minutes converts at a fraction of the rate it would have, and the portal cost is spent either way.
Every portal lead answered within minutes, day and night.
Mileage-triggered texts and emails go out from your DMS without anyone pulling a list.
KBB and website trade leads get an instant reply while the customer is still on the page.
One specialist, one flat price, and every workflow they build belongs to you.
A dedicated specialist covering your BDC and fixed ops hours, including the evenings when internet leads actually arrive.
No setup fee. No contract. Stop whenever you want.
Never scoped, never billed per project. The backlog just keeps moving.
Everything is built in your own tools. Cancel and it all keeps running.
A short Friday note on what was automated this week and the hours it saves you.
Academy-trained, background-checked, least-access credentials.
| Delegated AI specialist | Freelance consultant | Automation agency | Doing it in-house | |
|---|---|---|---|---|
| What you pay | One flat monthly rate for 20 hours a week | $75 to $150 an hour | A project fee, then a retainer | A BDC salary, or your evenings |
| Knows automotive software | Placed from BDC and fixed ops backgrounds | Depends entirely who you get | Sometimes, on the senior accounts | You do |
| First workflow live | Week one | After scoping and a signed statement of work | After discovery and onboarding | Between lot walks, eventually |
| Works in your DMS and CRM | VinSolutions, DealerSocket, CDK, Xtime, whatever you run | If they have used it before | Often only their supported stack | Yes |
| BDC follow-up coverage | Automated sequences running around the clock | Billed by the hour | Quoted as a new project | Manual, and only during business hours |
| If you stop | Every workflow keeps running in your accounts | You inherit whatever is documented | Access can end with the contract | Nothing changes |
The consultant and agency columns describe how those engagements are usually structured, not any one firm. Your own quote is confirmed on the intro call.
Your specialist comes AI-trained and fully fluent in:
Claude
Zapier
n8n
Twilio
Google Sheets
HubSpot
Airtable
Google CalendarThursday 8:14 AM
Monday 9:02 AM
Wednesday 2:11 PM
Internet leads used to sit in the portal until someone remembered to log in. Within the first week every lead was getting a reply in under a minute, and the shows started booking themselves.
Marcus T.General Manager, independent dealershipVerified clientOur service reminder texts used to go out whenever the service manager had time to pull the list. Now they run every week on their own and the service drive has been fuller since the second week.
Sandra K.Fixed Ops Director, franchise dealerVerified clientMonth-to-month, cancel whenever you want. If your specialist is not the right fit, we replace them free. And every workflow lives in your own accounts, so it stays yours either way.
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Every specialist is matched by hand to your stack, your tools and your timezone, which caps how many businesses we can start properly. When this month is full, the next start date is the following month.
One flat fee.
Your dedicated AI Automation Specialist for Auto Dealerships, 20 hours a week.
Month-to-month. No setup fee. Cancel anytime and keep every workflow.
Thirty minutes. Bring your messiest week. You leave with the three workflows worth automating first, sequenced and yours to keep. If we're a fit, your specialist starts within a week.
Internet lead response and BDC follow-up sequences, service reminder campaigns triggered by DMS mileage data, RO status texts to customers during repair, trade-in lead routing, declined service follow-up, and equity mining outreach for lease-maturity and high-mileage customers. The intro call maps which of those is costing the most right now.
Yes. VinSolutions, DealerSocket, Elead, CDK Drive and AutoRaptor are the most common starting points. Your specialist builds around whatever CRM your store already runs rather than asking you to switch.
Yes, and that is usually the first build. Leads from AutoTrader, CarGurus, Cars.com and your own site land in one queue, get an immediate reply by text and email, and are logged in the CRM before a BDC agent reads the morning report. Nothing sits overnight.
Your specialist connects to CDK, Reynolds or Tekion via the available API or export, reads each customer's last service date and mileage, and triggers a text or email sequence at the right interval. Oil change reminders, declined service follow-up and recall outreach all run on their own without anyone pulling a list.
Yes. When a KBB ICO or website trade form comes in, the automation triggers an immediate text to the customer from your store while they are still on the page. That is the window where most stores lose the trade-in inquiry.
Most stores have a working lead-response sequence inside the first week. The intro call maps which sources are leaking leads and the specialist starts there. Later weeks add service reminders, trade-in follow-up or whichever workflow is next on the list.
Yes. Xtime Invite, Schedule and Inspect integrations are common builds for franchise dealers. Service reminders with an online booking link that drops into Xtime are a standard first automation for the fixed ops side.
No. You describe the outcome and approve the plan. Your specialist picks the tools, handles the integrations and builds it.
Most GMs say that before the call and find ten hours of weekly busywork during it. Building is front-loaded too, so once a lead sequence is live those hours move to service reminders, trade-in follow-up or the next thing on the list rather than going unused.
Thirty minutes on your messiest week. The three workflows worth automating first are yours to keep either way.
